Committee Member - Speakers

ROLE DESCRIPTION – Committee Member Speakers

ROLE PURPOSE - To arrange the programme of speakers for the club from October to April (Excluding December)

DUTIES & RESPONSIBILITIES

1. From personal contacts and ideas, as well as from those of the committee, to identify and book a schedule of internal and external speakers to fill the 6 slots available.
2. To liaise with all speakers, guiding them as to our requirements and organising equipment in line with their needs.
3. For external speakers, to discuss & agree any speaker fees (with due consultation from the HOEOCA Committee), mileage allowance and overnight accommodation required and arrange payment via the treasurer.
4.  To entertain speaker(s) to dinner (if required).
5. To update and maintain the speaker area of the club website.
6. To send out a timely reminder email to all members, promoting the Speaker Evening.
7. To introduce the speaker and arrange for a suitable second committee member (normally the Commodore) to propose our formal thanks.
8. To thank speaker and carry out any follow up actions agreed after the speaker evening.
9. To be the custodian of the club equipment and to ensure that it is present and set up as required for speaker evenings. 
10. To provide a short write up of speaker evening for promotion in the monthly newsletter and on website.
     
    GENERAL
    
    Committee members should be available to attend the majority of the monthly committee meetings which are normally held at 2000 on the last Thursday of any month (except December) as well as being generally supportive of club events. Additionally, in turn each committee member acts as a “Meeter Greeter” at a first Tuesday social.
    
    General IT literacy is assumed although training will be given if you are required to update the area of the website assigned to your role.
    
    An interest in and/or enthusiasm for sailing and your particular speciality is an advantage.
    
    It is expected that all committee members will become directors of HOEOCA limited which is a Company Limited by Guarantee.
    
     [SJ1]My suggested addition; the word “due” should allow sensible latitude (for example, where the aggregate costs over the year have been low) to not require an in principle agreement for relatively modest costs, but a clear direction to obtain agreement otherwise.