Committee Member Overseas Cruising

ROLE DESCRIPTION – Committee Member Overseas Cruising

ROLE PURPOSE - To promote and arrange overseas cruising events in line with the objectives of the club, safely and legally.

DUTIES & RESPONSIBILITIES – In conjunction with the Flag Officers of the committee.

1. As required, to investigate and select suitable destinations for ancillary activity. Normally those outside our insured territorial waters.

2. Confirm best price of charter yachts on behalf of HOEOCA and book with charter company. Calculate possible range of costs.

3. Ensure transport to proposed destination is feasible. Provide information as appropriate. 

4. Use the clubs systems and software throughout to create, promote and manage all aspects of any event such that an accurate record is maintained

5.. With input from other committee members as required, assemble and publish crews once balances paid, considering; safety, development aspirations, crew requests and other factors such as cabin allocation and absorbing new members. Ensure skipper and mates meet charterers and club requirements.

6. Distribute rally information to attendees/skippers and charter company and discuss passage planning. Publish passage plans (if appropriate).

7. Arrange transfer to/from base if appropriate.

8. Post event – Report on event profit/loss (should break even) and gather feedback from members attending.

GENERAL - Committee members should be available to attend the majority of the monthly committee meetings which are normally held 1930 on the last Tuesday of any month (except December) as well as being generally supportive of club events. Additionally, in turn each committee member acts as a “Meeter Greeter” at a first Tuesday social.

General IT literacy is assumed although training will be given if you are required to update the area of the website assigned to your role. An interest in and/or enthusiasm for sailing is an advantage.

It is expected that all committee members will become directors of HOEOCA limited which is a Company Limited by Guarantee.

SPECIFIC TO ROLE - Event and/or project management experience. Knowledge of HOEOCA and its’ members A wide experience of cruising sailing an advantage with understanding of navigation and passage planning